AI and automation consulting for SMEs

Your business.With less friction.And more intelligence.

I help automate repetitive work, reduce errors and organize scattered information, freeing up time for your team. We start with one process and check whether the investment makes business sense.

Book a free diagnosis

Free conversation · 45 minutes · No commitment

Meet Hélder Fernandes

Less manual workFewer errorsMore time for the teamMore control

Where we can start

Work repeats.
Time does not come back.

If your team spends time copying data, searching for documents and checking information, it is worth understanding what can be simplified.

Not everything needs AI.

Sometimes it is enough to connect the tools you already use or organize the process better.

Copying the same data again and again.

Entering invoices by hand, repeating data across systems and preparing documents for accounting. The same work every month.

Looking for information in several places.

Email, WhatsApp, Excel and folders. When only one person knows where everything is, finding the right information takes time and the work depends on that person.

Checking everything by hand.

Checking payments and matching bank movements, as well as gathering data for reports. Repetitive tasks that require attention and consume time.

How we work

One concrete improvement.
Then the next step.

You do not need to change everything at once. We start with one process and measure the result before moving to the next.

Less promise, more evidence.
First we understand the problem. Only then do we decide whether technology, automation or AI makes sense.

We identify what consumes the most time

In a free 45-minute conversation, we identify the processes that consume the most time or resources: who runs them, how they work and where the friction appears.

We define the solution and investment

I evaluate the expected return and present a fixed-price proposal for the selected process. The scope is clear before we move forward.

If deeper analysis is needed, I propose a paid diagnostic, always agreed with you first. You receive a process map and improvement opportunities.

I implement, test and adjust

I design the solution, connect the required tools, test the workflow with the team and make adjustments before considering it ready.

I support and improve

Implementation does not need to end the day the solution goes live. You can stop at one project or keep support to fix issues, improve processes and identify new opportunities.

What we can simplify

Concrete solutions for real work.

There is no single solution for every company. These are some of the processes where technology and automation can make a difference.

Documents and invoicing

Collect documents from different sources, organize information, extract data and reduce manual entry.

Administrative processes

Automate repetitive tasks that currently depend on copying information, sending messages or updating files manually.

Reports and management

Bring information from multiple sources together and provide indicators without depending on manual report preparation.

Sales and follow-up

Organize opportunities and reduce manual work in customer follow-up.

Support and communication

Use artificial intelligence to support communication tasks without removing control from the team.

Tool integrations

Make the systems already used by the company work together.

Execution, not just recommendations

I do not stop at recommendations.

After understanding the problem, I design the solution, implement it, test it and support its use.

When additional expertise is needed, I work with other specialists, while remaining the project contact point.

Practical cases

Real problems.
Measurable solutions.

Each project starts with a concrete problem and ends with a comparison between before and after.

Invoice and document management

Problem: Documents arrive by email, photo and different channels. Someone has to manually organize the information before sending it to accounting.
Solution: Document centralization, automatic information extraction, organized filing and a structured list.
Impact: Less administrative work, lower risk of lost documents and information prepared for review and accounting.

Impact example

Before: 25 monthly hours in a specific process.
After: 5 monthly hours after simplification and automation.
Result: 20 hours freed every month.

The goal is not to automate everything. It is to understand whether the gain justifies the investment.

Return on investment

Technology only makes sense when it creates value.

Before moving ahead with a project, I try to understand what the problem currently costs. Then we compare that cost with the investment required.

hours spent every month
number of people involved
process frequency
errors and rework
lost information
impact on other teams

If the numbers do not justify the investment, I will tell you.

Hypothetical example · Administrative work

Hypothetical example, not based on a client case. Results depend on each process and are not guaranteed.

Technology

Technology comes after the problem.

I choose the tools according to what the solution needs. Depending on the project, I may work with artificial intelligence, automation, APIs, databases, cloud tools or systems the company already uses.

OpenAI
Anthropic
AWS
Google Workspace
Microsoft 365
HubSpot
Make
n8n
PostgreSQL

FAQ

Before the first conversation.

The meeting is used to understand the process, the context and whether there is a real improvement opportunity.

Do I need to understand artificial intelligence?

No. The conversation starts with the company process, not the technology.

Do all solutions use AI?

No. Often, a simple automation or a better integration between tools solves the problem more economically and reliably.

How much does a project cost?

It depends on the complexity of the problem. After the initial analysis, you receive a proposal with defined scope and price.

How long does it take?

It depends on the solution. The goal is to start with projects small enough to generate results quickly and reduce risk for both sides.

What happens after implementation?

The solution is tested and supported. If it makes sense, there can be ongoing support for maintenance, improvements and new processes.

Is my company data secure?

The architecture and tools are chosen considering the data involved, required permissions and company requirements.

Hélder Fernandes, AI and automation consultant — Hélder Fernandes
Technology, management and implementation.

Who is on this side

Technology with business experience.

I am a software engineer and have worked for years across technology, product and management.

Throughout my career, I have led technical teams, helped create companies and worked directly on turning business problems into products and technology systems.

Engineering and technical leadershipBusiness experience

I am currently co-founder and CTO of DirectDeal, where I work on applying artificial intelligence to real B2B procurement processes.

This combination lets me approach each project from both sides: understanding the business problem and knowing how to implement it technically.

Free diagnosis

Bring one process.
Let us see if it is worth improving.

In 45 minutes, we analyze one of the most time-consuming processes in your company and assess whether there is a real improvement opportunity.

A first conversation, no commitment.

To prepare for the conversation, just think about the process you want to analyze, how many people are involved and how much time the team spends on it per week or month.

45 minutesFreeNo technical documentation needed